# Korea medical-record request checklist

> The checklist shows documents for existing-record requests, not an approval decision.

Written by the Girokdari Health Records Study Group editorial team on October 29, 2026. Canonical address: https://medicalrecordsguide.org/tools/records-checklist.

## What does the record-request checklist prepare?

It lists documents for an existing-record request by requester route; it does not decide approval or first certificate issuance.

Choose the purpose and requester route without entering a name, identification number or record. Purpose changes the recipient questions and candidate material; the requester route determines the legal preparation list.

Purpose gives context but does not change the legal document list. A receiving institution can clarify the record range and language it needs.

For example, selecting a patient request gives an identity-confirmation item rather than demanding one particular identification copy from every patient. Article 13-3(4) establishes the confirmation duty. Selecting a relative instead introduces proof of the qualifying relationship and the applicable consent requirement. Selecting a designated agent introduces authorization and the patient-identification rule. These examples show why a request purpose alone cannot choose the document list. An insurance purpose does not turn an agent into a qualifying relative or remove identity checks.

## How does the record-request checklist distinguish age conditions?

Under 14 consent rules differ from the designated-agent patient-ID exception for a person under 17 without an issued resident-registration card.

For a qualifying relative, the current paragraph does not list the patient’s identification copy. For a designated agent, the patient-copy rule remains subject to its stated exception. The legal representative completes the consent and authorization documents for a patient under 14 on the agent route.

For a relative requesting records of a patient under 14, the consent-document exception belongs to that relative paragraph. For an agent requesting records of a patient under 14, the legal representative completes the consent and authorization and attaches proof of representative status. For a patient aged 14 to 16, the agent route still uses the patient’s signatures; the patient-ID-copy exception depends on the resident-registration card not having been issued. At 17 or older, the under-17 exception cannot be selected. These are separate document conditions, not one general minor exemption.

**Consent routes and documents to distinguish**

| Requester | Main documents | Condition |
| --- | --- | --- |
| Patient | Identity confirmation | Confirm the institution’s accepted means |
| Qualifying relative | Requester ID, kinship, consent | Consent exception for under 14; sibling condition |
| Designated agent | Requester ID, consent, authorization, patient ID | Under 14 representative; specific under 17 ID exception |

## Why can the record-request checklist show an unresolved condition?

A sibling route requires specified other relatives to be absent; other relationships require the applicable legal route to be clarified.

Warnings appear before the list so the list is not mistaken for a completed eligibility check.

For death or the specified inability-to-consent situations, the annex evidence applies. These situations do not assume that the patient can sign a new authorization form.

For a deceased patient, the listed situation evidence can include a death certificate or the specified family-register material. Unconsciousness or severe illness/injury preventing a hand written signature uses the confirming diagnosis certificate described in the annex. Missing status and inability to make decisions have their own listed evidence. These are not interchangeable reasons for skipping consent. The guide preserves the annex’s terminology and never diagnoses the patient’s capacity. A sibling also needs the absence condition even where one of these situations is selected.

**Unresolved conditions before documents**

| Selection | Additional question |
| --- | --- |
| Sibling | Absence evidence |
| Other relationship | Applicable legal route |
| Death or no consent | Situation-specific evidence |

## Which forms support the record-request checklist?

Read current Rule 13-3, Annex 2-2, Consent Form 9-2 and Authorization Form 9-3 for their respective functions.

The consent form was revised 20 June 2025 and the authorization form 7 November 2024. The rule edition checked here is effective 12 June 2026.

Relative identity alternatives are described in Article 13-3(5); the institution confirms its intake procedure.

The consent form lets the patient select access, copies or transmission to another institution and identify the requested range. The authorization form identifies the agent and delegated request. An old downloaded form should therefore be compared with the current linked version rather than assumed current because its title is familiar. Consent and authorization have different functions. The rule’s relative identity alternatives also do not remove relationship evidence or transform the designated-agent document list into the relative list.

## Are inputs to the record-request checklist sent or stored?

The selections are processed on this screen and are not sent, stored in the browser or added to the URL.

Only general categories are selected. The result is a preparation list, not a submitted request.

Submit actual required documents through the issuing institution’s accepted process rather than through this guide.

Changing a selection updates the preparation list without submitting a request to an institution. No form fields for a name, birth date, address or identification number are presented. Although official downloadable forms contain personal-information fields, those fields are not copied into this tool. Keep the actual completed forms and records within the issuing institution’s accepted process. The screen result is not a document-receipt notice, a signature check or evidence that an institution has approved the requester.

Original scope, dates and limits remain attached to each source. Missing evidence is not replaced by assumptions.

## What basis are these numbers on?

| Data | Reference date | Site calculation |
| --- | --- | --- |
| Current record-request document rules | June 12, 2026 | Preparation documents from the rule; no individual approval or clinical assessment. |

## What else do people ask about record-request checklist?

### What does the record-request checklist prepare?

It lists documents for an existing-record request by requester route; it does not decide approval or first certificate issuance.

### How does the record-request checklist distinguish age conditions?

Under 14 consent rules differ from the designated-agent patient-ID exception for a person under 17 without an issued resident-registration card.

### Why can the record-request checklist show an unresolved condition?

A sibling route requires specified other relatives to be absent; other relationships require the applicable legal route to be clarified.

### Which forms support the record-request checklist?

Read current Rule 13-3, Annex 2-2, Consent Form 9-2 and Authorization Form 9-3 for their respective functions.

### Are inputs to the record-request checklist sent or stored?

The selections are processed on this screen and are not sent, stored in the browser or added to the URL.

## What should you read next?

- [Can a Korean hospital refuse a medical-record copy?](https://medicalrecordsguide.org/articles/requesting-your-records)
- [What does a family member need for medical records?](https://medicalrecordsguide.org/articles/family-records-documents)
- [Korea medical certificate fee caps](https://medicalrecordsguide.org/statistics/certificate-fee-caps)
- [Korea regional certificate fees](https://medicalrecordsguide.org/statistics/certificate-fees-by-region)

## Where do these numbers come from?

- [Medical Service Act, Article 21: access to records](https://www.law.go.kr/LSW/lsSideInfoP.do?docCls=jo&joBrNo=00&joNo=0021&lsiSeq=290667&urlMode=lsScJoRltInfoR) - Ministry of Health and Welfare / National Law Information Center
- [Enforcement Rule, Article 13-3: requirements for record requests](https://www.law.go.kr/lsLinkCommonInfo.do?chrClsCd=010202&lsJoLnkSeq=1028280683) - Ministry of Health and Welfare / National Law Information Center
- [Annex 2-2: documents when patient consent cannot be obtained](https://www.law.go.kr/LSW/flDownload.do?gubun=&flSeq=164913747&bylClsCd=110201) - Ministry of Health and Welfare / National Law Information Center
- [Form 9-2: consent to access, copies and transmission](https://www.law.go.kr/LSW/flDownload.do?gubun=&flSeq=164913939&bylClsCd=110202) - Ministry of Health and Welfare / National Law Information Center
- [Form 9-3: authorization for record access and copies](https://www.law.go.kr/LSW/flDownload.do?gubun=&flSeq=164913945&bylClsCd=110202) - Ministry of Health and Welfare / National Law Information Center
- [Medical Service Act, Article 17: diagnosis certificates](https://www.law.go.kr/LSW/lsSideInfoP.do?docCls=jo&joBrNo=00&joNo=0017&lsiSeq=290667&urlMode=lsScJoRltInfoR) - Ministry of Health and Welfare / National Law Information Center
- [Health Insurance Benefit Rules, Article 7: bills, receipts and details](https://www.law.go.kr/LSW/lsSideInfoP.do?docCls=jo&joBrNo=00&joNo=0007&lsiSeq=285513&urlMode=lsScJoRltInfoR) - Ministry of Health and Welfare / National Law Information Center
- [Health Information Exchange system](https://www.khis.kr/menu.es?mid=a10207000000) - Korea Health Information Service
- [2022 handbook on medical institutions and medical corporations](https://www.yeonsu.go.kr/clinic/institution/hospital_notice.asp?page=v&seq=162) - Yeonsu-gu Public Health Center